Washington State Department of Commerce Homeless Management Information System (HMIS)

• HMIS Agency Partner Agreement – Updated 6/7/2018 (PDF)
• HMIS Informed Consent Form – Updated 6/7/2018 (PDF)
• HMIS Consent Form in Spanish – Updated 6/26/2018 (PDF)
• HMIS Interagency Data Sharing Agreement (PDF)
• HMIS Revocation of Consent Process for Teleworkers (PDF)
• HMIS Client Revocation of Consent Form – Updated 6/7/2018 (PDF)
• HMIS Client Revocation of Consent Form in Spanish – Updated 6/26/2018 (PDF)
• HMIS Client Privacy Rights -Notice of Uses & Disclosures (Word)
• HMIS User Policy Example – Updated 6/7/2018 (PDF) (The actual agreement is an electronic form in HMIS.)

Sample Forms / Templates

• HMIS Clarity System Sample Forms (web)
• 2016 HUD HMIS Data Collection Templates for HUD Continuum of Care (CoC).

• 2019 PATH & STR HMIS Data Standard Changes Guide
• 2019 Youth Programs HMIS Data Standard Changes Guide
• HMIS Guidance for Domestic Violence and Consent Refused Providers (PDF)
• Consent Refused Client Profile Creation Guide (PDF)
• Clarity HMIS Help Portal (website)
• Learn Excel – Resources List (PDF)
• HMIS Basic Steps Cheat sheet (PDF)
• Rapid Re-Housing: Project & Housing Move-in Date Guide (PDF)
• Permanent Housing: Project & Housing Move-in Date Guide (PDF)

Housing and Urban Development (HUD) Data Standards:

• • HUD HMIS Data Standards Manual and Dictionary (web)
  • Interactive HMIS Data Standards Tool (web)

HUD manuals to assist HMIS Lead Agencies and Continuums of Care (CoCs) to correctly set up projects in HMIS can be found on each of these HUD webpages:

• CoC Program HMIS Manual (web)
• HOPWA Program HMIS Manual (web)
• PATH Program HMIS Manual (web)
• RHY Program HMIS Manual (web)
• VA Programs HMIS Manual (web)
• HUD-VASH Program HMIS Manual (web)

• Clarity Management Reports Details/Crosswalk (PDF)
• Clarity Annual Performance Report (APR) Instructions 2017 (PDF)
• Our web-based public portal provides one-stop information on homelessness assistance, spending, and performance via Tableau dashboard and informational graphics.

Explanation of Commerce’s partnership with the Department of Social and Health Services (DSHS) (PDF)

Statewide HMIS data is used to produce several reports and publications using aggregated (containing no identifying client information) data. HMIS data is cross-match with DSHS and other state agency data through DSHS RDA. HMIS client data is not to be used for any other purpose except research and aggregate reporting. 

DSHS-HMIS Analysis of Matched Data Published Reports:

• July 2018 Snapshot of Homelessness in WA State (PDF)
• Homeless and Unstably Housed K-12 Students in Washington State – January 2015 (web)
• Predicting Homelessness among Low-Income Families on TANF (web)

• May 2021 (web)
• February 2021 (web)
• November 2020 (web)
• September 2020 (web)
• February 2020 (web)
• December 2019 (web)
• View full newsletters (blog)