Washington State Department of Commerce Homeless Management Information System (HMIS)

• HMIS Agency Partner Agreement – Updated 6/7/2018 (PDF)
• HMIS Informed Consent Form – Updated 6/7/2018 (PDF)
• HMIS Consent Form in Spanish – Updated 6/26/2018 (PDF)
• HMIS Interagency Data Sharing Agreement (PDF)
• HMIS Client Revocation of Consent Form – Updated 6/7/2018 (PDF)
• HMIS Client Revocation of Consent Form in Spanish – Updated 6/26/2018 (PDF)
• HMIS Client Privacy Rights -Notice of Uses & Disclosures (Word)
• HMIS User Policy Example – Updated 6/7/2018 (PDF) (The actual agreement is an electronic form in HMIS.)

Sample Forms / Templates

• 2017 HMIS Clarity System Sample Forms (web)
• 2016 HUD HMIS Data Collection Templates for HUD Continuum of Care (CoC).

• HMIS Guidance for Domestic Violence and Consent Refused Providers (PDF)
• Consent Refused Client Profile: HMIS Data Entry Guide – Step by Step Instructions (PDF)
• Clarity HMIS Help Portal (website)
• Learn Excel – Resources List (PDF)
• HMIS Basic Steps Cheat sheet (PDF)
• Clarity Management Reports Details/Crosswalk (PDF)

Housing and Urban Development (HUD) Data Standards:

• • HUD HMIS Data Standards Manual and Dictionary (web)
  • HUD HMIS Data Standards Tutorial Portal (web)

HUD manuals to assist HMIS Lead Agencies and Continuums of Care (CoCs) to correctly set up projects in HMIS can be found on each of these HUD webpages:

• CoC Program HMIS Manual (web)
• ESG Program HMIS Manual (web)
• HOPWA Program HMIS Manual (web)
• PATH Program HMIS Manual (web)
• RHY Program HMIS Manual (web)
• VA Programs HMIS Manual (web)
• HUD-VASH Program HMIS Manual (web)

Send HUD Feedback at the HUD Exchange “Get Assistance” (webpage). Please direct HUD specific suggestions, feedback, and questions to HUD directly via their online Ask A Question.

• Clarity Annual Performance Report (APR) Instructions 2017 (PDF)
• Homeless System Performance

Explanation of Commerce’s partnership with Department of Social and Health Services (DSHS) (PDF)

The DSHS-HMIS Matched Data Analysis tool is available for users to query combined HMIS and DSHS data and view measures, reports, and more. Users will need prior approval to use the tool. User access is available via SAW account.

If you are interested in using the tool, contact Nick Mondau at 360-725-3028 for permission and optional webinar training.

• Access to DSHS-HMIS Matched Data Analysis online via SAW account (web)
• DSHS-HMIS Matched Data Analysis Tool & SAW Instructions (PDF)

DSHS-HMIS Analysis of Matched Data Published Reports:

• Identifying Homeless and Unstably Housed in Multiple Systems – April 2012 (web)
• Permanent Options for Recovery-Centered Housing – June 2012 (web)
• Discharge from Behavioral Health Treatment Facilities – July 2012 (web)
• Employment Outcomes – October 2012 (web)
• Impacts of the Housing and Essential Needs Program – January 2013 (web)
• Impact of Homelessness on Youth Recently Released from Juvenile Rehabilitation Facilities – June 2013 (web)
• Achieving Successful Community Re-Entry upon Release from Prison – July 2013 (web)
• The Housing Status and Well-Being of Youth Aging Out of Foster Care in Washington State – September 2013 (web)
• The Ending Family Homelessness Pilot: Rapid Rehousing for TANF Families – January 2014 (web)
• January 2014 Snapshot of Homelessness in WA State (PDF)
• July 2014 Snapshot of Homelessness in WA State (PDF)
• Homeless and Unstably Housed K-12 Students in Washington State – January 2015 (web)
• January 2015 Snapshot of Homelessness in WA State (PDF)
• July 2015 Snapshot of Homelessness in WA State (PDF)
• January 2016 Snapshot of Homelessness in WA State (PDF)
• July 2016 Snapshot of Homelessness in WA State (PDF)
• January 2017 Snapshot of Homelessness in WA State (PDF)

• December 2016 (web)
• November – No Newsletter
• October 2016 (PDF)
• September 2016 (web)

Sign up for Commerce newsletters to receive them by email or text. For HMIS newsletters, choose “Affordable Housing and Homelessness,” then go to Subscriber Preferences to add or remove topics.