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CDBG Management Handbook and Forms
Resources to assist in the management of CDBG-funded construction and non-construction projects are available in the Management Handbook. Below are links to all Handbook sections and attachments. Please scroll down and click on the titles of particular sections and forms you wish to locate.
Click on our recent webinar powerpoint presentation for a basic overview of Sections 1-6 and 18 of the 2020 CDBG Management Handbook covering the initial CDBG requirements needed to begin your projects.
CDBG Management Handbook webinar recording: Click here. Access the recording with passcode: Ta.f#ps0.
- Section 01: Getting Started
- Section 02: Grant Implementation Checklist
- Section 03: Record Keeping and Reporting
- Section 04: Financial Management
- Section 05: Procuring Professional Services
- Section 06: Environmental Review Requirements
- Section 07: Procuring Construction Contracts
- Section 08: Labor Standards and Construction
- Section 09: Housing Activities Requirements
- Section 10: Civil Rights Compliance
- Section 11: Acquisition and Relocation
- Section 12: Property Procurement and Management Requirements
- Section 13: Contract Amendments and Supplemental Fund
- Section 14: Local Complaints and Grievances
- Section 15: Grantee Monitoring Procedures
- Section 16: Contract Closeout
- Section 17: Audit Requirements
- Section 18: Subrecipient and Partnership Agreement
- 01-A (1): Sample Incur Cost Letter
- 01-A (2): Sample Award Letter for non-construction projects
- 01-B: Enclosure: Timing of CDBG Funding and NEPA Restrictions
- 01-C: Sample Excessive Force Policies
- 01-E: Greenhouse Gas Emissions Reduction Policy
- 4-A: Program Income Form and Instructions
- 4-B(1): A-19 Voucher
- 4-B(2): A-19 Visual
- 4-B(3): A-19 Instructions
- 4-B(4): Project Status Report
- 4-B(5): Reportable Expenses Report
- 4-C: Employee Time Sheet
- 4-D: Annual Beneficiary Report
- 4-E: Certificate of Indirect Cost Form
- 4-F: Public Services Expenditure Report
- 4-G: Public Services Expenditure Report (SAMPLE)
- 4-H: Public Services Quarterly Beneficiary Report
- 4-I: Program Income Reuse Plan
- 5-A(1): Example Professional Services Solicitation – Project Specific
- 5-A(2): Example Professional Services Solicitation – Annual (RFQ)”
- 5-B: Sample Professional Service/Consultant Agreement
- 5-C Federal Standard Provisions
- 5-E: Sample Evaluation Criteria for Selecting Consultants
- 5-F: Sample Section 3 Business Certification
- 6-A: Level of Environmental Review Flowchart
- 6-C: NEPA List of Exempt Activities
- 6-D: NEPA List of Categorically Excluded Activities
- 6-E: NEPA Determination of Categorical Exclusion (Subject to 58.5)
- 6-F: NEPA Environmental Assessment
- 6-G: NEPA Determination of Exemption, Categorical Exclusion (NOT Subject to 58.5)
- 6-H: SEPA Finding of Categorical Exemption
- 6-J: Concurrent Notice Form
- 6-K: Notice to Public of Intent to Request Release of Funds Form
- 6-L: Request for Release of Funds and Certification Form
- 6-M: Addresses of Agencies and Regional Clearinghouses
- 6-O: Summary of Procedures/Requirements of Applicable Federal Laws & Regulations
- 6-P(1): Sources, Documentation & Preparation of a Base Data File/Matrix
- 6-Q: Requirements and Procedures for Floodplain Management – 8-Step Decision Making Process
- 6-R: Environmental Review Procedures: 24 CFR PART 58
- 6-S: HUD Compliance Record for 1-4 Residential Units
- 6-T: A Guide to Biological Assessment
- 6-U: “Take” Guidance under the Endangered Species Act
- 6-W: Tribal Consultation – Sample Letter
- 7-A: Request for Determination and Response to Request Form
- 7-B: Certification of Bidder Regarding Equal Employment Opportunity
- 7-C: Certification of Proposed Subcontractor Regarding Equal Employment Opportunity
- 7-D: Contractor Section 3 Plan
- 7-E: Contractor Proposed Subcontracts Breakdown
- 7-F: Contractor Estimated Project Workforce Breakdown
- 7-G: Grantee Section 3 Summary Report
- 7-H: Sample Bid Advertisement
- 7-I: Construction Contract General Conditions
- 7-J: Contract and Subcontract Activity Form
- 7-K: Sample Standards of Conduct
- 7-L: Equal Employment Opportunity Compliance Notice
- 8-A: Sample Preconstruction Conference Record Report Form
- 8-B: Notification of Contract Award and Start of Construction
- 8-C: Certified Payroll and Statement of Compliance Form
- 8-D: Weekly Payroll Review Checklist
- 8-F: On-site Inspection Checklist
- 8-G: Employee Interview Form
- 8-H(1): Labor Relations Letter LR No. 92-02 Submission Requirements
- 8-H(2): Sample Labor Relations 5.7 Letter
- 8-J: Labor Standards Compliance Report Data Form
- 8-K: Davis-Bacon Applicability Side Service Connections Matrix
- 8-L: Sample Completed Certified Payroll Form
- 8-N: Report of Additional Classification and Rate
- 8-O: Preconstruction Checklist for Contractors
- 8-P: Statement of Compliance Form
- 8-Q: Certificate from Contractor Appointing Officer or Employee to Supervise Payment of Employees
- 8-R: Labor Standards Checklist
- 8-S(1): Notice to All Employees of Their Rights (English)
- 8-S(2): Notice to All Employees of Their Rights (Spanish)
- 09-A: Side Sewer Owner Application (sample)
- 09-B: Side Sewer Renter Application (sample)
- 09-C: Individual Affidavit of Income form
- 09-D: Inspection Checklist
- 09-E: Bid Analysis form
- 09-F: Notice to Proceed
- 09-G: Contractor Change Order
- 09-H: Progress Inspections
- 09-I: Final Inspection Report
- 09-J: Punch List
- 09-K: Affidavit and Wavier of Lien
- 09-L: Release and Waiver of Lien Rights
- 09-M: Program Evaluation Questionnaire
- 10-A: Title VI Certification (submitted at application)
- 10-B: Sample Fair Housing Resolution
- 10-C: ADA Self-Evaluation Review Form
- 10-D: A “Quick Look” Checklist for Accessibility
- 10-E: Information and Assistance
- 10-F: Notice of Nondiscrimination Policy
- 10-G: EEO-4 Form
- 10-H: EEO-4 Instructions
- 10-I: Sample Fair Housing Outreach Letter/Email
- 11-A: Anti Displacement and Relocation
- 11-C: HUD 24 CFR 570.606 CDBG Displacement, Relocation, Acquisition and Replacement of Housing
- 11-D: When a Public Agency Acquires Your Property
- 11-E: Voluntary Acquisition Notice
- 11-F: Non-Voluntary Acquisition Notice
- 12-A:CDBG Project Property Inventory
- 13-A: Request for Amendment Form and Instructions
- 14-A: Sample Complaint Log
- 14-B: Sample Grievance Procedure
- 15-A: Construction Monitoring Checklist
- 15-B: Acquisition
- 15-C: Relocation
- 15-D: Property Management
- 15-E: Housing
- 15-F: Non-Construction Monitoring Checklist
- 16-A: Contract Closeout Report
- 16-B: Sample Public Hearing Notice
- 18-A: Responsibilities between Grantee/Contractor/Subrecipient/CDBG Project Manager
- 18-B: Required Federal Standard Provisions
- 18-C: Sample Subrecipient Agreement
- 18-D: Sample Partnership Agreement
CDBG Guidance Materials
- 2011-2015 American Community Survey LMI MOE for WA Places
- 2019 HUD LMI Block Group Data for WA State Non-Entitlement Jurisdictions
- 2019 HUD LMI Data for WA State Non-Entitlement Jurisdictions
- 2019 HUD LMI Data – Interactive Map
- How To Access CDBG If Not 51% LMI
- Income Limits Chart (PDF)
- Income Limits Information (PDF)
- Income Survey Guide – IACC (PDF)
- Income Survey Guide – CDBG
- Income Survey Spreadsheets
Affordability Review Form (Excel)https://deptofcommerce.box.com/s/0n247iyuadz3c7fvt2yr9dazhxy6ykf9
Program Links
Technical Assistance Resources
CDBG Fact Sheet – English (PDF)
CDBG Fact Sheet – Spanish (PDF)
2019 HUD LMI data for non-entitlement jurisdictions (PDF)
HUD LMI Interactive Map
Drinking water and wastewater funding summary (PDF)
Public Works Board
Infrastructure Assistance Coordinating Council (IACC)
Municipal Research Services Center of Washington
SAM – System for Award Management
US Dept of Housing and Urban Development (HUD)
Need help?
Kaaren Roe, Section Manager
Kaaren.Roe@commerce.wa.gov
Phone: 360-725-3018
Jacquie Andresen, Project Manager
Jacquie.Andresen@commerce.wa.gov
Phone: 360-725-3017
Roberta Golden, CDBG Grant Specialist
Roberta.Golden@commerce.wa.gov
Phone: 360-725-5020
Jeff Hinckle, Project Manager
Public Services and Planning Activities
Jeff.Hinckle@commerce.wa.gov
Phone: 360-725-3060
Genny Matteson, Project Manager
Housing Activities
Genny.Matteson@commerce.wa.gov
Phone: 360-725-3093
Michelle Reilly, Project Manager
Michelle.Reilly@commerce.wa.gov
Phone: 360-725-2725